We had five editors before the meeting, six afterward. Sheila will send the file to all the editors (with their editing assignments) by the end of Monday. Anyone else volunteering to edit needs to contact her (admin @ portlandwritersmill . org, or anthology @ … etc) before then.

Sheila will send a Word doc, with track changes locked on. Your edits will appear in bright colors in the text. Don’t worry. That’s how Sheila will find them and transfer them to the master doc. Anything that’s not an obvious typo should have a comment attached (“add comment” under the “review” tab) so Sheila can communicate with the author.

Deadlines

1. Release date is November 17^th during our November meeting. If you are interested in self-publishing, be sure to join us in November and watch how it’s done. It’s really not that hard!
2. The authors need time to read the final doc and confirm it’s all okay. So, DEADLINE for format completion is end of 1^st Sunday in November, Nov 4^th Then Sheila will upload the file so we can all (and should all) check it.
3. After some discussion, we agreed we need 2 weekends for formatting, which gives us a DEADLINE for final file creation at the end of Thursday, October 17^th (just before October’s meeting). Sheila will share the file with Zita and any other formatters on Friday.
4. Sheila will be on vacation, September 16 – October 8. This gives her just over a week to finalize the master file, completing all the (approved) edits, reordering the file, and inserting all the illustrations, so DEADLINE for all stuff to get to Sheila is Tuesday October 8^th, (just after the first Sunday in October)
5. Sheila needs to email any debatable edits to authors, and get their responses before her vacation, so DEADLINE for author responses is end of Sunday September 15 (September’s meeting).
6. Authors agreed they could respond quickly, so DEADLINE for Sheila to send edits to authors is Monday September 9.
7. Which means  DEADLINE for editors to complete their task is end of 2^nd Sunday in September (Sept 8), giving Sheila one week to implement the edits in the master file. But sooner would be great!

Other volunteers and deadlines:

• DEADLINE for illustrations is October 8. Norma is taking charge of them. If things fall through with the school, she will contact Matthew and Ria for assistance.
• DEADLINE for title is October 8.
• DEADLINE for ordering the entries is October 8.
• DEADLINE for blurb is October 8.
• DEADLINE for cover image is Oct 18 (needed for ebook formatting) We hope to ask Jean’s granddaughter for a cover image again this year.